Smart signable HR forms, assessments, and audit workflows

Replace manual HR paperwork with one secure digital platform.

SmartPaper is a modern web and mobile-ready system for HR forms, acknowledgments, training compliance, assessments, approvals, reminders, digital signatures, and searchable document history.

Request Demo Explore Features
1 Platform Forms, training, signing, approvals, reporting
Multi-Role Super Admin, Company Admin, Superior, Employee
Web + Mobile Responsive UI with iOS and Android support
Training Progress
Compliance Onboarding 2026
Assessment Result
Passed: 86%

System auto-scored and routed for supervisor approval.

Pending Actions

12 signatures pending · 4 approvals due · 2 reassessments scheduled

Workflow Snapshot
Usage Analytics

Core features built for compliance-heavy HR operations

Designed around form workflows, digital signatures, assessments, reminders, approvals, dashboards, security, and enterprise integrations.

🧩

Form Builder

  • Drag-and-drop sections and fields
  • Conditional visibility and mandatory rules
  • Templates, merge variables, clone, and draft save
  • Header and footer design with signature-ready layout
✅

Workflow & Approval

  • Configurable multi-level approval routing
  • Custom approver list per form
  • Acknowledgment toggle and full activity logs
  • Track submitted, approved, rejected, and cancelled
🎓

Training & Assessment

  • Attach PDF, video, slide, and training material
  • Passing score rules with auto-calculation
  • Reassessment flow for failed submissions
  • Pre and post assessment comparison
✍️

Digital Signing

  • Sign with mouse, touch, or typed input
  • Timestamp and signatory details in PDF
  • Device-level audit information
  • Offline mode with sync-later capability
🔔

Reminders & Notifications

  • Auto-email and in-app notifications
  • Recurring schedules for monthly or annual forms
  • Escalation after inactivity
  • Pending, submitted, and acknowledged dashboards
📊

Reporting & Repository

  • Dashboards by status, group, and form type
  • Searchable archive of signed documents
  • Export to Excel, CSV, and PDF
  • Version history and downloadable signed files

Simple workflow architecture for complex internal processes

The platform supports standard forms, public self-service journeys, and training plus assessment workflows.

Flow 1 · Standard Forms

1
Admin creates form
Design structure, logic, signature area, and rules.
2
Enroll employees
Assign to all users or selected groups.
3
Employee submits
Fill, sign, submit, and move into review.
4
Acknowledge or approve
Optional superior or admin confirmation.

Flow 2 · Public / Self-Service Forms

1
Design and publish
Create forms that can be submitted when needed.
2
Employees access instantly
Open and complete without complex routing friction.
3
Verification workflow
Company admin or superior reviews and validates.

Flow 3 · Training + Assessment

1
Assign learning material
Slides, videos, PDFs, and assessment rules.
2
Employee learns and answers
Training review, assessment, sign, submit.
3
System auto-scores
Pass instantly or trigger reassessment path.
4
Optional approvals
Superior approval and company acknowledgment.

Role-based access built for SaaS and enterprise structure

Every action is scoped by permissions, approval authority, and document visibility.

Access Levels

  • Super Admin: company onboarding, system configuration, billing, limits, and SaaS controls
  • Company Admin: form creation, assignments, monitoring, acknowledgments, and role setup
  • Dynamic User Role / Superior: validate submissions, approve, reject, and request reassessment
  • Employee: receive assignments, complete tasks, sign, and submit

Security Layer

  • Role-based access control
  • HTTPS and AES-256 encryption
  • Audit trails with signature history
  • 2FA and SSO with Google or Azure AD
  • Policy acknowledgment tracker by version
About SmartPaper

One product for forms, letters, training, compliance, and approvals.

This one-page portfolio concept positions SmartPaper as a clean enterprise SaaS solution. It can later expand into detailed product pages for Home, About, Core Features, Contact Us, pricing, onboarding, and payment gateway integrations like PayPal, Stripe, and SenangPay.

Start Project Back to Top

Planned Integrations

  • REST API for HRMS sync
  • Webhooks for status change notifications
  • Custom field mapping
  • Responsive web app and mobile app
  • Push notifications for actions and reminders

Contact us for a tailored compliance portal

Get in touch

Email
hello@smartpaper.my
Phone
+60 00 000 0000
Availability
Web, iOS, Android, admin portal, and API integrations